BHEF Convening Series FAQs

ABOUT THE BHEF CONVENING SERIES

What is the BHEF Convening Series?
BHEF’s Convening Series is its twice annual signature gathering for its network partners. Each spring and fall, BHEF network partners come together for dynamic, in-depth conversations in an intimate, off-the-record event. Convenings are invitation only, and all BHEF network partners are invited.

Who attends the convening?
The convening is presented and hosted by BHEF network partners listed here. The event brings together around 100 curated attendees depending on our host site and topic. Attendees typically represent:

Corporate executives interested in talent issues and workforce planning
Higher education presidents, chancellors, provosts, and cabinet members representing public and private universities, colleges, state systems, independent institutions, and community colleges
Policy leaders and strategic partners such as governors, senators, federal cabinet secretaries, labor and education think tank executives, and workforce and education program leaders
Strategic education technology and HR technology partners

Where is the convening?
The Fall 2025 Convening will be held at the Georgia Tech Global Learning Center (GLC).

REGISTERING FOR THE CONVENING

My organization is a BHEF Network Partner or a convening sponsor. How do I request a ticket?
As an invitation-only event, access to the online registration form requires a password. Passwords are sent to our network partners’ main points of contact on file with BHEF. If you have not received your registration code, please contact convening@bhef.com using the subject line ‘Convening Registration Code.' BHEF network partners and convening sponsors receive guaranteed admission and priority access to BHEF’s hotel block (based on availability) for up to two attendees if registered by Friday, August 29th. After Friday, August 29th, additional attendees from network partners will receive priority waitlist consideration and all remaining tickets will be distributed on a first-come, first-served basis.

My organization is not a BHEF network partner or convening sponsor. How do I request a ticket?
The best way to secure a ticket is to join BHEF as a network partner or convening sponsor by Friday, August 29th. All BHEF network partners and sponsors who have committed by then receive an automatic allocation to attend the event. If your organization cannot join in time for the event, you can still request a meeting invite. Please complete the “Request an Invitation” form on our website. Everyone who completes the form is added to our waitlist. Those on the waitlist will be notified after September 2, 2025, of their invitation to join. The waitlist is reviewed on a rolling basis. Invitations are extended as openings become available. Representatives from organizations that join BHEF as a network partner or sponsor will receive priority consideration on the waitlist.

Is the event open to the public? Is there a remote or livestream option?
No, the event is not open to the public. BHEF convenings are invitation-only, in-person events for the BHEF network, partners, and their invited guests. The event is generally closed to the press*, not recorded, and follows Chatham House rules.

How much are registration fees for the convening?
For network partners and convening sponsors: No registration cost. Tickets are complimentary as part of your contribution to the organization and include on-site meals. Travel and accommodation are the responsibility of the attendee. Attendees are strongly encouraged to reserve rooms in BHEF’s hotel block.

For all other invited attendees, the registration fee is $1,495. For representatives from higher education institutions attending the P3•EDU conference, a 25% discount is available. Please contact the P3•EDU meeting organizations for more information about this offer.

Can I bring a colleague or guest?
For network partners and convening sponsors: Each BHEF network partner and convening sponsor has one allocation for a no-cost guest attendee. Guest invitee allocations and invitation materials are sent to the main point of contact for the organization’s partnership with BHEF. Space is limited. Additionally, network partners and sponsors may invite additional staff or guests above their two-person allocation for a 50% discount.

If you are not sure if your organization has received its allocation, please email convening@bhef.com.

I registered for the event but can no longer attend. Can I get a refund?
Tickets are non-refundable. However, BHEF network partners and sponsors may transfer their tickets to another member of their team. Email convening@bhef.com with the subject line ‘Ticket Transfer’ to start your transfer. All transfers must be submitted by Friday, October 10th, to be approved in advance. Requests for transfers afterwards will be reviewed on a case-by-case basis.

What is the registration deadline?
BHEF network partners and sponsors should complete their ticket registration and hotel accommodations using the BHEF room block by Friday, August 29th. All registrations received by then will be guaranteed. All hotel reservations made by then will be guaranteed until the room block is full.

How does the waitlist work?
BHEF sustainers, members, and sponsors will receive priority for tickets and priority access to BHEF’s hotel block (based on availability) until Friday, August 29th. After that date, BHEF will invite individuals who are waitlisted on a rolling basis. Invitations will be extended based on criteria such as: representative of a current BHEF member institution, invited guest of a current BHEF member champion, attendance at P3•EDU (for Fall 2025 only), professional experience relevant to the agenda or agenda themes, or similar criteria.

KEY LOGISTICAL INFORMATION

Is there a hotel room block?
For guests staying only the night of November 5:
We recommend booking through the BHEF room block at the Georgia Tech Hotel and Conference Center ($234/night + taxes/fees) for the night of November 5.

For guests staying two or more nights, including November 4 and 5:
We recommend booking through the BHEF room block at the Renaissance Atlanta Midtown Hotel ($289/night + taxes/fees)

For guests attending both P3•EDU and BHEF (November 3–5):
We encourage you to book with the Georgia Tech Hotel and Conference Center through the P3•EDU room block for November 3-4 and book the additional night, November 5, through the BHEF room block.

Is self-parking available at the venue? Will there be valet parking?
Yes. The Tech Square parking deck, attached to the GLC, is accessible from Spring Street. Hourly rates range from $1.50 for less than an hour to $15 per day. The parking garage address is 770 Spring St. NW, Atlanta, GA 30308-1031.

SPONSORSHIP

I would like to sponsor the Convening. What opportunities are available?
BHEF Convening sponsors gain access and brand alignment with a network of the country’s top executives in corporate workforce planning, higher education, and workforce and education policy and programs in an intimate, curated environment. You can view the Fall 2025 Sponsor opportunities here. BHEF also develops customized packages that better align with each partner’s goals and budget and offers annual convening series sponsorships at a discount. Interested in sponsoring? Email convening@bhef.com with the subject line ‘2025 Convening Sponsorship’ for more information.

ABOUT THE BHEF AND P3•EDU FALL 2025 PARTNERSHIP

How are BHEF and P3•EDU partnering?
For Fall 2025, BHEF and P3•EDU have joined together to offer unique benefits to attendees. On November 3, 4, and 5, Georgia Tech will host P3•EDU. On Wednesday, November 5, BHEF and P3•EDU will offer a joint program in the morning to close out P3•EDU and open BHEF’s Fall 2025 Convening.

What benefits do I get as an attendee for each event?
For P3•EDU attendees who are higher education executives

Guaranteed invitation to BHEF’s Fall 2025 Convening if you request it by August 29, 2025.
25% discount on BHEF registration if your institution is not already a BHEF network partner.
100% discount on BHEF registration if you are a designated P3•EDU Fellow, if you register by August 29, 2025.

For BHEF Convening attendees interested in P3•EDU

BHEF Convening higher education registrants will receive a complimentary ticket for P3•EDU. Please email convening@bhef.com for your code.

For other participants (e.g., vendors, government, policy organizations)

You may be eligible for similar discounts. First, request an invitation to BHEF’s Fall 2025 Convening at bhef.com/convening, then email convening@bhef.com with your P3•EDU registration confirmation. If approved, we will send you the appropriate invitation and any available discount codes.

What is P3•EDU and where is P3•EDU being held?
You can learn more about P3•EDU at www.P3EDU.com. P3•EDU is being held at the Georgia Tech Hotel and Conference Center.

When does P3•EDU end and when will the BHEF Fall 2025 Convening begin?
On Wednesday, November 5, BHEF and P3•EDU will offer a joint program in the morning to close out P3•EDU and open BHEF’s Fall 2025 Convening. At this time, the joint programming will begin at about 10:00 A.M. Following this, P3•EDU will conclude and attendees staying for the BHEF Fall 2025 Convening will move into the exclusive BHEF programming. As the event gets closer, please check the agenda for final details.

Can I attend only the joint session on November 5?
No. Access to the joint session on November 5 is reserved for registered attendees of either P3•EDU or BHEF’s Fall Convening. Attendance at one of the two events is required for joint session access.

How will the partnership impact programming for P3•EDU and the BHEF Fall 2025 Convening?
The November 5 joint session will be co-designed by both organizations, featuring speakers and themes relevant to both networks. While each organization maintains its independent programming, the joint session offers a shared space to catalyze cross-sector dialogue and, for those staying for events, create a bridge from public-private partnerships at-large to an in-depth experience on business-higher education talent-focused partnerships.

Do I need to register separately for both events?
Yes. Attendees must register individually for each event. For P3•EDU attendees attending BHEF’s convening, please email convening@bhef.com to receive your discount code.

If you are a BHEF higher education institution member looking to attend P3•EDU, please email convening@bhef.com for your discount code. Please note, this partnership only provides a discount code to higher education representatives.

What are the BHEF higher education institution member discounts for P3•EDU?
Higher education institution attendees will receive one complimentary registration to attend P3•EDU.

To secure your discount code, please email convening@bhef.com with the subject line “Higher Education Institution P3•EDU Discount Code.’ Please note, this partnership only provides a discount code to higher education leaders or their staff delegate.

I am attending both events. How can I use the hotel room block for both?
Please see “Is there a hotel room block?” above for information on how to make your reservation.

ADDITIONAL EVENT LOGISTICS

Is there transportation from the hotels to the GLC?
No. The Georgia Tech Hotel & Conference Center is conveniently connected to the GLC, and the Renaissance Hotel is a short, 5-minute walk from the GLC.

Will there be press allowed at the BHEF Convening?
No, BHEF Convenings are off-the-record, invitation-only events. Occasionally, trusted members of the press are invited. In these rare instances, registered press have agreed to attend the event “on background” only and agree to the event’s Chatham House rules policy. For any questions or concerns regarding press in attendance, please email convening@bhef.com.

Can I attend the BHEF Convening virtually or access recordings after the event?
No. The event is exclusively in-person. There are no livestreams, and we do not record presentations or panels to allow maximum transparency and collaboration.

Is food included during the event?
Yes. BHEF registration includes all on-site meals and beverages for registered sessions (Nov 5–6). Dietary restrictions can be submitted through the registration form.

If I register for both P3•EDU and BHEF, can I use a single hotel booking?
Please see Is there a hotel block? above for instructions on how to utilize both organizations’ hotel blocks at the Georgia Tech Hotel & Conference Center for a seamless stay.